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Office of the Municipal Civil Registrar and Data  Protection Officer

Ms. Brigette Joy P. Ilagan

Municipal Civil Registrar

Email Address: [email protected], [email protected], [email protected].ph

Office Address: Ground Floor, Old Municipal Building, J. Tanalega Street, Barangay San Agustin, Municipality of Bay, Laguna, 4033


Article IX Section 479 of RA 7160 Local Government Code of the Philippines of 1991, appointment of a civil registrar shall be mandatory for city and municipality governments. The Office of the Local Civil Registrar is responsible for the civil registration program of the local government unit, pursuant to Civil Registry Law, the Civil Codes, and other pertinent laws, rules, and regulations.


A responsible and transparent Civil Registry Office that responds to the needs of the general public with vital statistics through archived and digitized civil registry documents.


    1. To develop plans and strategies upon approval of the Local Chief Executive, implement the same, which the Local Chief Executive is empowered to provide for under the Local Government Code of 1991;
    2. To serve as the implementing arm of the Civil Registrar General in carrying out and administering the provisions of Act No. 3753 and other laws in Civil Registration; and
    3. To accept and transcribe all registrable documents and judicial decrees affecting the status of the persons.

Power and functions

    1. Accept all registrable documents and judicial decrees affecting the civil status of persons;
    2. File, keep and preserve in a secure place the books required by law;
    3. Transcribe and enter immediately upon receipt all registrable documents and judicial decrees affecting the civil status of persons in the appropriate civil registry books;
    4. Transmit to the Office of the Civil Registrar-General, within the prescribed period, duplicate copies of registered documents required by law;
    5. Issue certified transcripts or copies of any certificate or registered documents upon payment of the prescribed fees to the treasurer;
    6. Receive applications for the issuance of a marriage license and, after determining that the requirements and supporting certificates and publication thereof for the prescribed period have been complied with, issue the license upon payment of the authorized fee to the treasurer;
    7. Coordinate with the National Statistics Office in conducting educational campaigns for vital registration and assist in the preparation of demographic and other statistics for the local government unit concerned; and
    8. Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.

Functional and General Services

    1. Timely and delayed registration of Certificate of Live Birth, Foundling,  Certificate of Marriage, and Certificate of Death
    2. Batch Request System (BREQS) – PSA/Secpa request of Civil Registry Documents
    3. Process and registration of legal instruments such as RA 9255 (An Act of allowing the illegitimate child to Use the Surname of the Father), Affidavit of Acknowledgement / Affidavit of Admission of Paternity, Legitimation by subsequent marriage of parents / RA 9858, Affidavit of Reappearance, Authorization or Ratification of Artificial Insemination, Option to Elect Philippine Citizenship, and Repatriation
    4. Issuance of Certification and Certified True Copy of Civil Registry Documents
    5. Application for Marriage License
    6. Registration of Court Decree/Order (Annulment, Legal Separation, or Declaration of Absolute Nullity of Marriage, Adoption, Correction of Birth year, Cancellation of Civil Registry Documents, Presumptive Death)
    7. Supplemental Report
    8. Correction of Clerical Entries
    9. , RA 9048 – Clerical Error & Change of First Name, RA 10172 – Correction of Sex, Birth month and Birth date, Memorandum Circular 91-6 (Transfer of Registration), Memorandum Circular 2010-04 (Correction of Entries in the Geographic Statistical Portion and/or Registry Documents)